Businesses and modern consumers are becoming increasingly familiar with the concept of office automated systems. Anyone who has used or purchased multi-function printers or other combination business fax machines is aware of the benefits of integrating functions of devices and systems to create a more efficient productivity center for conducting business activity. A step above multi-use equipment is the software driven system for coordinating an office across different hardware and platforms. One example of this would be Toshiba Document Solutions or E-Studio systems, which apply a common application to coordinate and improve the business process within an office.
Maximum value can be obtained from office automated systems when the network is organized in a customized fashion to better manage, distribute, create and format documents produced by a particular business. The metrics of efficiency relate to quality of information or productivity achieved, and improved control over power consumption and materials used – basically, anything that improves the overall output while minimizing the input. Control of the office technology from a single app can produce this result through such features as being able to shut down or turn on the office with a single button, or by the program monitoring the PCs, business fax machines and other devices for proper operation.
Other means of improving productivity or lowering expenses would include the software ability to turn off lights, lower shades, or even locking and unlocking the premises automatically or remotely. This amount of interaction with the whole environment of the office requires equipment that can operate from a common interface, operating system or platform. If the office is using the same hardware designed for this kind of harmonized use, the task is simpler. In the absence of built-in compatibility, software used in office automation systems can first communicate with the separate peripherals and then bring them under the unified control of the app’s interface.
This kind of integration (depending upon the office configuration and available equipment) can lead to cross functionality, such as the ability to search and edit documents from a multifunction printer, increase the speed of business communications, improve total workflow and management of documents, among other benefits. A document centered management system is particularly helpful once automated, as paperwork can be one of the most complicated and cost-intensive aspects of any office. An automated office is in general a smarter office, and one more responsive to optimization efforts that reduce operational expenses per productivity achieved.
Matthew Doffic blogs about the technology industry, with a particular interest in the different products that are available to help offices streamline operations. For all the latest office products, Matthew highly recommends Busys Business Systems and all they have to offer.